conduct and/or support dog shows, training classes, obedience trials, other
performance events and sanctioned matches
under the rules and regulations of the American Kennel Club.
The Club shall not be operated for
profit and no part of any profits or remainder or residue from dues
or donations to the club shall inure to the
benefit of any member or individual.
The members of the Club shall adopt
and may from time to time revise such bylaws as may be required to carry out
membership shall be open to persons eighteen years of age and older, who are in
good standing with the American Kennel Club and
who subscribe to the purposes of this Club. In
addition, the Club welcomes (non-voting)
junior members under the age of eighteen. Upon reaching age
18, a junior member shall renew as an adult
(b) Couple memberships shall be
available to two individuals residing in the same household. Each
individual over the age of 18 receives one
vote at membership meetings. Family memberships shall be
available to related groups of three or more
living in the same household. Family members over the age of 18 each
receive one vote at memberships meetings.
While membership is to be unrestricted as to
residence, the Club's primary purpose is to be
representative of the owners, breeders and
exhibitors in the Greater Kansas City area.
(a) Annual dues shall be set by the
Board of Directors each year in time for the Treasurer to send to each member,
by February15th, a statement of his and/or her dues for the ensuing
year. Membership dues shall not exceed $25.00 per year per individual or $50.00
per year per family unit. A maximum of
two votes per household is allowed for a family membership.
(b) Membership dues shall
be due and payable on or before April 1 for the period of April 1 through the
last day of March of the succeeding year.
(c) No member
may vote whose dues are not paid for the current year at the time a vote is
application for membership shall be on a form approved by the Board of
membership application of the prospective member shall be submitted with the
dues payment for the
current year. Applicants who become members after December 1 shall be
considered paid up until April
1 through the following year.
membership applications shall be forwarded to the Club Membership Chairperson
who, upon receipt of membership
applications, shall submit these names to the Clubís general
membership. Any member in good standing who has
reason to believe that the
applicant cannot live up to the objects of the Club shall notify in writing
the Club President of their concerns. All
applications and pertinent data supplied to the membership shall be taken up at
the next meeting. The affirmative vote of 2/3 of the members
present and voting by secret ballot at that meeting shall be
required to elect an applicant.
(d) All applicants shall be
notified in writing by the Membership Chairperson of their acceptance or
rejection to membership. Applicants for
membership who have been rejected by the Club may re-apply one year after such
may be terminated as follows:
(a) By resignation. Any member in
good standing may resign from the Club upon written notice to the Secretary. No
member may resign when in debt to the Club. Dues obligations are considered a
debt to the Club and they become incurred on
the first day of each fiscal year.
(b) By lapsing. A
membership shall be considered lapsed and automatically terminated if a member's
dues remain unpaid one month after the first day of the fiscal year; however the
Board may grant an additional 30 days of grace to such delinquent members in
meritorious cases. In no case may a person be entitled to vote at any Club
meeting whose dues are unpaid as of the date of that
(c) By expulsion. A membership may
be terminated by expulsion, as provided in Article VIII of these Constitution
A member previously in good
standing, whose membership lapsed or who has resigned may, upon the
recommendation of the Board, be reinstated
following his application for reinstatement and
payment of dues.
MEETINGS AND VOTING
Meeting of the Club shall be held at a time and place selected by the Board of
Directors. Elections will take place at the Annual meeting, currently in June
of each year. A change in the month of the Annual Meeting requires a 3 month
written or electronic notice to all Club members.
meetings during the course of the year shall be designated by the Board of
Directors as Business Meetings and held within the Greater Kansas City Area.
The June General Membership meeting shall be designated as the Annual Meeting.
(20%) of the membership entitled to vote shall constitute a quorum for the
transaction of all
business brought before a meeting.
(a) Written or
electronic notice of each meeting shall be mailed or sent by the Secretary at
least 10 days and not more than 30
days prior to the date of the meeting.
(b) Clubs may send
members notification of club meetings (also included would be dues notices;
minutes and newsletters) and board members notification of board meetings via
email, provided that:
(c) The member or board
member has signed an authorization agreeing to this method of communication.
Such authorization, which is revocable, will also release the club from any
liability should the notification be received late or not received by the member
or board member due to circumstances beyond the club's control.
Club Meetings may be called by the President; by a majority of the members of
the Board of Directors who are present and voting at any Regular or Special
meeting of the Board; by request to
the Secretary of a majority of the Board members; or by
the Secretary upon receipt of a petition
signed by five members of the Club who are in good
standing. Such Special Meetings shall be held
within the Greater Kansas City Area at a date, place, and time as designated by
the person or persons authorized herein to call the meeting.
or electronic notice for a Special Meeting shall be mailed or sent by the
Secretary to each member at least 10
days and not more than 30 days prior
to the date of the meeting. A quorum of 20% of the members in
good standing is needed
for the transaction
of all business brought before a Special meeting.
The written notice shall state the purpose of the Special Meeting and no other
Club business shall be transacted at a Special meeting.
Meetings of the Board of Directors shall be
held quarterly within the Greater Kansas City Area at
such date, hour, and place as designated by the Board, or by telephone
or electronic means. Polling
of the board by the President via telephone or electronic means may be allowed for all
business except Discipline - Article VIII
or electronic notice of Board Meetings shall be mailed or sent by the Secretary
at least 10 days and not more than 30
days prior to the date of
(c) At any
Board meeting, a majority of the directors shall constitute a quorum.
Meetings may be called by the President and shall be called by the Secretary
upon receipt of a written or electronic request signed by at least three members
of the Board. Such Special Meetings shall be held
within the greater Kansas City
area at such an hour and place as may be designated by the person authorized to
call the meeting.
(e) Upon the discretion of the
President, committee chairpersons may be invited to attend the Board
meeting for the submission of reports.
Each member in good standing and
whose dues are paid for the current year shall be entitled to one
vote to be cast in person at
meetings of the membership. Voting by proxy shall not be permitted.
Board of Directors
(a) General management of the
Club's affairs shall be entrusted to a Board of six Directors consisting of four
officers and two Members-at-Large. All Board members shall be elected for a
two-year term; the President, Secretary and one Member-at-Large being elected in
odd years, and the Vice-President, Treasurer and one Member-at-Large being
elected in even years.
(b) No person shall be eligible to
be an officer or member of the Board of Directors who shall not have
been a member of the Club in good standing
for one year or more.
(c) No member of the Board of
Directors may serve more than two consecutive terms (four years) on the Board.
After a member has served two consecutive
terms in office he may not run for re-election nor fill a vacancy on the
Clubís Board for a period of one year.
(d) In the event any member of the
Board of Directors fails to participate in or attend two consecutive Board
meetings, the Board shall direct an inquiry to this member to determine whether
this Board member is able to continue in his
duties, or if his seat shall be declared vacant.
(e) Any vacancies occurring on the
Board due to resignation, declared vacancy or death shall be filled until the
next election by a vote of all remaining members of the Board at its first
meeting following the creation of such a vacancy. Should the President be
unable to complete an elected term, the
Vice-President shall automatically succeed him/her.
(a) The Club's
officers shall consist of a President, Vice President, Secretary, and Treasurer
who shall be elected by
the membership at the Annual meeting for a term of two years or until their
successors are elected
President shall preside at all meetings of the Club and the Board, and shall
have the duties and powers normally pertinent
to the office of the President, in addition to those specified in these
Constitution and By-Laws.
(c) The Vice
President shall have the powers and exercise the duties of the President, in the
event of the President's absence or incapacity.
This officer shall act as the Club's official Historian, and shall
maintain a permanent record of all
activities, events, and matters of interest to the Club during the
term of office for which he/she is elected.
Secretary shall keep a record of all meetings of the Club, the Board of
Directors, and all matters
for which records shall be
requested by the Club. Regular Club meeting minutes shall be submitted to
the newsletter editor for
publication in the next printed edition. At the termination of service, this
officer shall turn over to the newly elected Secretary all records in
this regard. A full and complete
record of the Club shall be
maintained, together with addresses and phone numbers.
In addition, the Secretary shall carry out such other duties as are
prescribed in these Constitution and By-Laws.
Treasurer shall collect and receive all monies due and belonging to the Club and
shall provide receipt. The Treasurer shall deposit all monies in a bank
satisfactory to the Board. Two signature cards
shall be signed, but only one signature shall be needed to deposit and withdraw
funds. The signatures shall be the Club Treasurer and the Club President, with
either signature capable of action on
the account. The Treasurer shall establish and maintain a ledger showing all
moneys collected and expended. All bills engendered by the Club and approved
thereon by the Board shall be paid by the Club Treasurer. Any expenditure in
excess of $50 shall require advance approval by the Board. It shall be the goal
that all bills are to be paid within thirty days of invoice. In case of delay,
the vendor shall be notified by the President as to the cause of the delay. The
financial books and ledgers of the Club shall be available and open to the Board
for inspection at all times. The Treasurer's report at each Board meeting shall
report the condition of the Club's finances along with an itemization of all
moneys received and expended since the last report. At the Annual meeting, the
Treasurer shall account for all moneys received and expended during the previous
fiscal year. The Clubís financial books and ledgers shall be audited
annually by a committee of three persons
appointed by the Board.
ELECTION OF DIRECTORS
(a) The Board
shall select a Nominating Committee consisting of three members, all of whom
shall have been a member in good standing for at least one year. This committee
shall be selected 3 months prior to the Annual meeting and establish a slate of
nominations for each position due for election. Nominations shall be made no
later than 10 days prior to the General Membership meeting prior to the Annual
meeting, whether by meetings of the committee, by telephone
or electronic means, or
committee shall select only one candidate for each open position on the Board.
No husband and wife, nor any two or more members of the same immediate family or
household shall serve on the Board at the same
time. Special exemptions to this policy will be allowed when approved by the
general membership. After securing the consent of each candidate, they shall
immediately inform the Secretary of their selections.
receipt of the nominating committee's report, the Secretary shall notify Club
members in writing or by electronic means at
least 5 days prior to the General Membership meeting prior
to the Annual meeting, of the candidates nominated.
(d) Additional nominations may be
made at the General Membership meeting prior
to the Annual meeting by any member in attendance provided that the
person so nominated does not decline when their name is proposed and provided
further that if the proposed candidate is not in attendance at this meeting a
written statement shall be presented to the
Secretary from the proposed candidate signifying
willingness to be a candidate. No person may
be a candidate for more than one office.
Nominations may not be made in any manner other than provided in Article V,
shall be elected by secret ballot from among those nominated in accordance with
Section 1 of this Article IV, at the Annual meeting. The candidate for each
position receiving the largest number
of votes shall be declared
elected. The Board of Directors shall be seated
at the end of the Annual meeting.
Each retiring officer shall turn over to the successor in office all properties
and records relating to that office within 30 days after the election.
The fiscal year of the Club shall
extend from April 1 of each calendar year to March 31 of the next
The Board shall each year appoint a
Standing Committees to advance the work of the Club in such matters as dog
shows, obedience trials, annual prizes, trophies, membership, and other fields
which may be served by committees. Such committees shall always be subject to
the final authority of the Board. Special Committees may also be appointed for
special projects. The President shall serve as an
ex-officio member of all committees
excepting the Nominating Committee.
Committee reports may be given by
the Committee chairman at any Board or Business meeting of the
Club, either in person, in writing or by electronic
means. Reports are defined as a Report of Intention, a Report of
Progress, and/or any other report needed to keep the Board informed at all
Any committee appointment may be
terminated by a majority vote of the full Board of Directors. Upon written or
electronic notice to the appointee terminated, the Board may appoint successors
to those persons whose services have been
Kennel Club Suspension
Any member who
is suspended from the privileges of the American Kennel Club automatically shall
be suspended from the
privileges of this Club for a like period.
Any Club member may proffer
charges against another Club member for alleged
misconduct prejudicial to the best interests
of the Club or the breed. Written charges with specifications must be filed in
duplicate with the Secretary together
with a deposit of $10 that shall be forfeited if such charges cannot be
sustained by the Board following a
hearing. The Secretary shall promptly send a copy of the charges to each
member of the Board or present them at a
Board Meeting, and the Board shall first consider whether the actions
alleged in the charges, if proven, might constitute conduct prejudicial to the
best interests of the Club. If the Board rules that the charges alleged do not
constitute actions prejudicial to the best interests of the Club, it may refuse
to entertain jurisdiction. If the Board
entertains jurisdiction of the charges it shall fix a date of a hearing by the
Board not less than 3 weeks nor more
than 6 weeks thereafter. The Secretary shall promptly send one copy of the
charges to the accused member by
registered mail together with a notice of the hearing and an assurance that the
defendant may personally appear in his
own defense and bring witnesses if he/she wishes.
The Board shall have complete
authority to decide whether counsel may attend the hearing, but both complainant
and defendant shall be treated uniformly in that regard. Should the Board
sustain the charges after hearing all the evidence and testimony presented by
complainant and defendant, the Board may, by a majority vote of those present
suspend the defendant from all privileges of the Club for not more
than six months from the date of the
hearing. Should the Board deem the aforementioned punishment insufficient, it
may also recommend to the membership that the penalty be expulsion. In
such case, the suspension shall not restrict the defendant's right to appear
before his fellow members at the ensuing Club meeting which considers the
Board's recommendation. Immediately after the Board has reached a decision, the
written findings shall be filed with the Secretary. The Secretary shall promptly notify
each of the parties of
the Board's decision and penalty, if any.
a member from the Club may only be completed at a meeting of the Club's General
Membership following a Board hearing and upon
the Board's recommendation as provided in Section 3 of this Article. Such
proceeding may occur at a regular or special meeting of the Club to be held
within 60 days but not earlier than 40 days after the date of the Board's
recommendation of expulsion. The defendant shall have the privilege of
appearing in his/her own behalf, though no additional evidence shall be
introduced at this meeting. The President shall read the charges and the
Board's finding and recommendation. The defendant shall then have the
opportunity to speak in his/her own behalf. The members shall then vote by
secret ballot on the proposed expulsion. A two-thirds vote of those present and
voting at the meeting is necessary for expulsion. If expulsion is not so voted the Board's
suspension shall stand.
Amendments to the Constitution and
By-laws may be proposed by the Board of Directors or by written petition
addressed to the Secretary signed by twenty percent of the membership in good
standing. Amendments proposed by such petition shall be promptly considered by
the Board of Directors and must be submitted to the members with recommendations of
the Board by the Secretary for a vote
within three months of the date when the petition was received by the Secretary
Constitution and By-laws may be amended by a 2/3 vote of the members present and
voting at any regular or special meeting called
for the purpose, provided the proposed amendments have been
included in the notice of the meeting and
sent to each member at least 5
days prior to the date of the meeting.
The Club may be dissolved at any
time by the written consent of not less than 2/3 of the members in good standing. In the event
of the dissolution of the Club other than for purposes of reorganization whether
voluntary or involuntary or by operation of law, none of the property of neither
the Club, nor any proceeds thereof nor any
assets of the Club shall be distributed to any Club members. After payment of
any Club debts its property and assets shall be given to the Dalmatian
Club of America for purposes selected by the Board of Directors.
CONDUCT OF MEETING AND ORDER OF
The rules of Parliamentary
Procedures contained in the current edition of Robert's Rules of Order, Newly
Revised, shall govern the Club in all cases to which they are applicable and in
which they are not inconsistent with these
By-laws and any other special rules of order the Club may adopt.
standard order of business will be followed after the Call to Order of each Club
meeting. This order will
Minutes of Last Meeting
of Officers & Board (Annual Meeting only)
Elections of New Members
Miscellaneous Matters (Announcements, Requests, Etc.)
At meetings of the Board, the order
of business, unless otherwise directed by a majority vote of those
present, shall be as follows:
Minutes of Last Meeting
Anything not covered in these
Constitution and By-Laws shall be covered by Operating Policies and
Guidelines as recommended by the Board of
Directors as deemed necessary and ratified by a majority
of the voting members of the Club at the next
regular meeting of the Club.